Information on the use of personal data within the context of filing vacancies


1. Why is this information being provided?

The protection of your personal data is very important to us. Transparency of data processing is a central principle of the EU Data Protection Regulation (GDPR), which is in effect from May 25, 2018. Your data will be processed by us in the context of filling vacancies in accordance with the EU GDPR and other statutory provisions on data protection. Processing includes, among other things, the collection, storage, use, modification and deletion of the data.

2. Who is responsible for your data?

The responsible party for your data is Adversign Media GmbH, Immermannstr. 12, 40210 Düsseldorf.

3. Who is the responsible contact person?

Please use the information provided in the job advertisement or contact the previously indicated contact person.

4. Who is the responsible company representative for data protection?

Mr. Sebastian Neumann
Adversign Media GmbH
Immermannstr. 12
40210 Düsseldorf

5. Who is the responsible supervisory authority?

The county commissioner for data protection Nordrhein-Westfalen Kavalleriestraße 2-4
40213 Düsseldorf

6. What do we use your data for?

Your data will be used solely for the purpose of contacting you and deciding on if the vacancy will be filled.

a. Initial application

If you apply to us, without referring to a specific vacancy, we will use your data to determine if there are any suitable vacancies. Your data will be stored in our IT system for this purpose. This data will be used to search for suitable candidates for current or future vacancies. You can withdraw your unsolicited application at any time by informing us.

b. Internal distribution when applying for a specific vacancy

If you apply for a specific vacancy with us, we will only use your data for this position and make it available to the responsible supervisor for the selection of candidates. We will only share your information with other supervisors, who also have vacancies, for the possible appointment of them, if you give us your prior consent. You can revoke your consent at any time or restrict the disclosure.

7. How do we collect your data?

If you send us your application, we usually save your data in our IT system. If you provide information about yourself on publicly available or professionally focused networks (such as Xing, LinkedIn), we will process them in accordance with the terms of service of the operator. If we work together with recruiters, we assume that they pass your data to us with your consent. In all cases, the data comes directly from you (direct survey).

8. What information do we collect from you?

  • Basic data (first and last names, date of birth)
  • Contact information (address, telephone number, e-mail address, etc.)
  • If necessary, nationality, work permit, data on health suitability
  • Application data such as CV, cover letter, certificates, letters of recommendation and any additional information provided to us in job interviews
  • Application photograph
  • Criminal record, as far as this is necessary because of the advertised activity, for example, in the case of activity with asset management authority
  • Account information in cases of reimbursement of travel expenses
  • Information in accordance with the terms of use of the data provided by online professional networks or platforms.

9. What data do you need to specify?

In order to be able to examine your application, we require personal data in addition to your personal and contact data, to determine your suitability for a specific job (application data). Unless a legal obligation exists (example: medical certificate according to the Youth Employment Protection Act), you are responsible for determining what data you provide to us. If you would like to claim special rights for severely handicapped individuals during the application process, please specify your disability in the application letter.

10. On what legal basis do we process your data?

We process your data for the purpose of deciding on the employment relationship with you. The associated legal bases are Article 6 (1) (b) (the possible employment contract), (c) (our legal obligation) and (a) (your consent) the EU Data Protection Regulation (EU GDPR). The applicable data protection law allows us in certain individual cases, the processing of data for legitimate interests. If we hereby justify the processing, we will inform you about this and about your right of objection. Further legal bases in Germany arise from Art. 88 of the EU General Data Protection Regulation (EU-DSGVO) in conjunction with Section 26 of the Federal Data Protection Act (BDSG).

11. Who has access to your data?

Your data will case only be made available to authorized employees. In the case of an intra-company transfer, the requirements set out in 6a and 6b apply. In addition, the company-wide staffing processes can provide access to your data, in addition to the supervisor and the human resources department, which assigns the vacancy, to personnel service providers and technical service providers from outside companies.

12. How is access to your data secured?

If an external company acts as a service provider for us, this is ensured by contractual agreements and obligations to the European data protection standards. We do not submit information or data to international organizations.

13. How long will your data be stored?

Your data will be stored with us until you withdraw your (unsolicited) application. If the application process is completed without us hiring you, we will store your data will be stored for six months, following the completion of the process. If the application process results in us hiring you as an employee, your application data will be transferred to your personal file.

14. What rights do you have?

In accordance with applicable laws, you have the right to:

  • Obtain information about the data we have stored about you,
  • Request correction of incorrect data that we have stored about you,
  • Request cancellation of the data, so that we can no longer store your data,
  • Object to the processing of your data in order to safeguard our legitimate interests,
  • Revoke your consent,
  • Receive a copy of your data stored about us (possibly in electronic form).

15. How can you enforce your rights?

The first step is to contact your respective contact person, as identified during the application process. In the case of correction or deletion of data, we will also inform the recipients of your data.

For any additional questions, please contact the responsible data protection officer. If you believe that your rights are not being adequately safeguarded, you have the opportunity to lodge a complaint with the responsible authority.

16. Changes to this information

If the content of this information changes, the new version will be provided at or via your contact person.