The use case
A public-authority building opens for the day. At the entrance, a screen shows the current waiting numbers; outside each meeting room, a small panel shows whether it is free, who has it booked, and for how long; at the reception desk, a cordless button calls the next visitor to the right office. None of these are separate systems bought from separate vendors — they all run on one viewneo account, share one content library, and are managed by one team. When an event changes, the calendar updates the door panels and the lobby screen at the same time.
That integration is the point. Standalone room-signage products do one job and stop at the door; with viewneo, the same screens that show room status also carry departmental information, wayfinding, and announcements. The solution suits government and public institutions, and any office that wants meeting-room and visitor signage to behave as one connected system.
What’s in the bundle
- Software: viewneo Enterprise — manages every door panel, lobby screen, and waiting display from one account
- Plugin: Calendar — connects room signage to your existing calendar for automated bookings and notices
- Hardware: viewneo 4K Signagebox behind each display, plus cordless smart buttons for the waiting system
- Optional: the viewneo Butler to switch an occupancy backlight or other devices on each room’s status
On the door panel
The panel beside each room is fully configurable. It can show the room name and current booking, the time, the weather, or your own branding, and its layout adapts to your existing design rather than forcing a fixed template. An optional coloured backlight signals free or occupied from down the corridor, so people can read availability before they reach the door. Dynamic QR codes let authorised staff book the room straight from their phone — no app to install and no separate booking terminal to maintain. Between bookings the same panel can carry departmental notices, so a screen is never sitting idle.
How it works
- Connect the calendar — link your existing calendar so room status, bookings, and notices update automatically.
- Place the panels and buttons — mount a display at each door and the lobby; set cordless smart buttons loosely on each desk.
- Manage from one CMS — configure what each screen shows, from time and weather to room bookings, and let the same screens carry other information between bookings.
Get started
Tell us how many rooms and desks you need to cover and which calendar you use, and we will scope the panels, players, and buttons. Talk to a solutions engineer or see the pricing page.
